Product compliance and documentation
Product compliance and documentation
We identify the requirements applicable to your product and market, and coordinate technical documentation, testing, labelling and traceability with manufacturers, laboratories and specialists before manufacturing and importing.
Compliance and documentation process
- 1
Manufacturer documentation
We review licences, current certificates and previous test reports.
- 2
Applicable requirements
We identify the regulations that apply by product and destination market.
- 3
Testing with specialists
We coordinate the relevant tests with independent laboratories.
- 4
Labelling and instructions
We review mandatory content, warnings and translations.
- 5
Traceability
We record batch, factory, date and documentation.
- 6
File and documentation
We organise technical and import documentation before arrival.
What we review
Applicable requirements by product and market
We identify the regulations, directives and labelling requirements applicable to the product and destination market before production starts, with specialists when the category requires it.
Review of manufacturer documentation
We review licences, real production scope, current certificates and previous test reports provided by the factory, and flag gaps or inconsistencies.
Testing coordinated with specialists
We define with the factory and independent laboratories which tests apply, follow up until the reports are issued and check that they match the final product.
Labelling, instructions and translations
We coordinate mandatory content, safety warnings and professional translation of labels, manuals and instructions in the required languages.
Traceability and technical file
We keep batch, factory, production date and related documentation identified for every shipment, organised in a file available on request.
Import documentation
Review of commercial invoice, packing list, transport document, origin and tariff classification before arrival, in coordination with the freight forwarder and customs representative.
What about product inspections?
In-production inspections, sampling, defect management and pre-shipment control are covered by a dedicated service, which we coordinate on a one-off or recurring basis depending on the project.
View quality control in ChinaResponsibilities
The regulatory obligations of the manufacturer, the importer and other economic operators depend on the legislation applicable to each product and market. Our role is to coordinate and review so that documentation is complete and consistent; it does not replace conformity assessment or legal advice where these are required.
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Product classification and import documentation go hand in hand with compliance: see our guide to import duties and taxes.
You can also estimate duties and import VAT with our import cost calculator.
What we are and what we are not
EC HolaHome is not a conformity assessment body or testing laboratory. When required by the project, we coordinate and review the process with manufacturers, laboratories and specialist professionals, making sure the documentation is complete and consistent. The relevant reports, tests or certificates are issued by the competent entities, while the regulatory obligations of manufacturers, importers and other economic operators depend on the legislation applicable to each product and market.
Product compliance and documentation FAQs
01What documentation might a client or sales platform ask me for?
We identify the documents according to the product, market and channel. These may include a declaration of conformity, test reports, labelling and instructions; there is no single certificate that works for every product.
02What happens if the supplier’s certificate does not match the product?
We check the model, issuer and scope, then request clarification or further documentation. If it does not demonstrate the applicable requirements, we coordinate a specialist review before proceeding.
03Who is responsible for compliance?
The applicable legislation determines the obligations of the manufacturer, importer and distributor. The proposal states who is involved and the scope of our coordination; it does not replace those obligations.
04When should the documentation be reviewed?
Before confirming the order, so gaps can be found while there is still time to address them. If the product, its components or intended use changes, we review whether documents or tests need updating.
Official references: EU product compliance · CE marking rules
Do you know which requirements and documentation apply to your product?
We review with you which regulations apply and what documentation you need before manufacturing and importing.